OnCore is a web-based enterprise-wide clinical trials management system (CTMS) that will simplify the management of clinical research and integrate multiple functions including protocol administration, participant tracking, and sponsor invoicing. OnCore CTMS will align with the Emory Healthcare Epic electronic medical record system to reduce redundancy across the enterprise and to enhance patient safety and research billing compliance.

Studies requiring management in OnCore are the following:

  • All studies with Emory Healthcare or Grady billable items or services - regardless of sponsor/funder - requiring a Prospective Reimbursement Analysis (PRA) or Coverage Analysis (CA)
  • All studies that meet the NIH clinical trial definition regardless of billables (including interventional)
  • All studies where Office for Clinical Research (OCR) performs the invoicing (mainly industry/hybrids)

The following are OPTIONAL, or shell protocols that can be entered in OnCore CTMS at a later date:
("Shell Protocols" can be created with no calendar, PRA, or budget but allows study/subject coordination as needed).

  1. Non-interventional clinical research without billable items and no OCR invoicing
  2. Federal studies without billable items

Who will use OnCore?

OnCore will be utilized by anyone involved with clinical research protocol, participant, or financial management responsibilities for eligible Emory studies.

How can I get trained?

OnCore CTMS training is to instinct clinical research staff on how to navigate OnCore consoles for protocol management, subject management, and financial management. The course is an instructor-led demonstration and simulation. Students participate in, practice and complete modules within OnCore. You can register for OnCore Training via Brainer under course name "OnCore Training". For more information about OnCore, visit the OnCore SharePoint site.

OnCore Consultation/Help for Subject Registration & Visit Tracking, Principal Investigator, CTBD, RAS and/or ORA view access only training:Microsoft Booking

What is the EMR Integration?

The EMR (Electronic Medical Record) Integration will be Emory Healthcare's Epic medical record system. OnCore CTMS intergrated with Epic on October 1, 2022 for subject registration, study and patient level documents, and billing review for clinical research.

For more information about Epic and training details, visit the Epic SharePoint site. For Epic assistance, there are a few options. See Epic Resources for help or call 8-HELP (404-778-4357).​​​​​​​

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